Attention all managers! Are you struggling to create job descriptions that attract the best candidates? Do you find it challenging to define the necessary skills and set realistic expectations for your future employee? If so, you're not alone. Many hiring professionals face these issues when creating job descriptions. However, there is very simple solution that can revolutionize your hiring process: time tracking. Carina Clingman, Founder and CEO of Recruitomics Consulting, walks us how Recruitomics coaches clients to use this powerful tool when creating job descriptions.
Time tracking is a powerful tool that can provide precise clarity on the tasks and timeframes you will assign to your new employee. By carefully tracking your time on each task, you'll gain valuable insights into the specific details and time commitment required for each role.
Steps for Time Tracking
Track your daily activities in detail for at least a week, specifying each task and monitoring every minute.
Go through the tasks and categorize them by whether you like or dislike doing them.
Go through all of the tasks and decide if you should or should not hand them off
Once you have tracked and analyzed all the tasks, create a list of all the duties you would assign to your new hire, and add up the total time they took you during your week.
*Note that just because you Like doing something does not mean you Shouldn't hand it off. Consider the value of your time, and where your talents and interests lie. Similarly, just because you Dislike doing something does not mean you Should hand it off. Never keep tasks that are not the best use of your time. That is not valuable to either your team or to the organization.
The Benefits of Tracking Your Time Before a Hiring Process
So, why is time tracking so important when creating job descriptions? The answer is simple. Time tracking can help you eliminate guesswork and vague job descriptions. When you clearly understand the tasks and timeframes required for each role, you can create focused job descriptions that accurately define the necessary skills and set realistic expectations for your future employee.
In addition to creating more effective job descriptions, time tracking can also help you attract the best candidates. With clear and concise job descriptions, you can target specific skill sets and experience levels necessary for the role. This can help you attract candidates who are a better fit for the position and increase your chances of finding the perfect candidate.
Finally, through time tracking, you can precisely estimate the workload of a new hire. You don't want to end up with a bored employee if the tasks you are handing off aren't enough to keep them occupied. If this is the case, you may need to look for additional tasks to assign or consider hiring a part-time contractor rather than a full-time employee. This will ensure that your team stays engaged and productive while also getting the support they need to succeed.
If you're ready to take your hiring game to the next level, consider time tracking before you make your next hire. By incorporating this valuable tool into your hiring process, you can elevate your hiring process and find the perfect fit for your organization.